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Arcsys – Electronic archive with probative value

Arcsys combines criteria of economic performance, state-of-the-art compliance in archiving with probative value and the ability to offer a shared archiving service

For more information, visit the website directly    Arcsys

Building a shared archiving service for AXA

AXA uses Infotel’s Arcsys software for its electronic archiving service with probative value.

Context & issues

The aim is to build a shared archiving service for AXA group subsidiaries, guarantee the evidential value of the archive data, ensure the regulatory and normative compliance of the archiving protocol and meet the various group archiving needs, which are :

  • Regulatory archiving : accounting, invoices, tax data, etc.
  • Documents involving commitments : contracts, proposed terms and conditions, etc.
  • Application decommissioning
  • Archiving on demand

Solutions available

Arcsys software has been deployed in a high availability environment to serve all the archiving needs of the various AXA entities. The various interfaces and connectors have been implemented to automate data transfers from business applications. In the end, more than 120 applications are archiving service clients and nearly 100 archiving chains are launched every day.

Benefits

  • Industrialisation and control of archiving processes
  • Compliance and security
  • Scalability
  • Reduced archiving costs

Testimonials

The expert's viewpoint

Arcsys was selected on the basis of economic performance criteria, state-of-the-art archiving compliance and its ability to offer a shared archiving service across the AXA group.


Key figures

40 entities using the archiving service
120 payment applications
26 TB of archived data per year
110 TB of managed archives

banque

Bank

Automatic process of loan request and the simplification of KYC "Know Your Customer".

Features

  • Improvement of KYC and the onboarding of new clients with automatic identity verification thanks to intelligent ID document processing on the web or in an application.
  • Acceleration in the dealing with requests for loans and mortgages: process and automatic classification of new documents, extraction of information and validation of data points.
  • Fraud prevention and respect of rules: automation of compliance requirements on contracts, financial documents and ID documentation.
  • Easing and simplification of the consumer spending comprehension: classification of bank transfers from the study of receipt and invoice item data.
Brevets

Patents

Automated process of scientific papers and other documentation linked to the registering of a patent for intellectual property.

Features

  • Recognition and automatic indexation of fields for a precise search among the documents relating to the patent application.
  • Standardisation of the documents with online specifications: bibliopraphy, expired patent, renewed patent, etc.
Comptabilité

Accounting

Automatic processing of receipts, bills and other financial documents.

Features

  • Automisation of the accounting process: declaration of VAT, supplier bills, etc.
  • Standardisation and harmonisation of the business accounting processes.
  • Improving data security with the deletion of manual errors and with the synthesising of controls.
  • Contribution to the reduction in fraud risks, à la réduction des risques de fraude, reinforcement of operational security, audit trails and internal controls.
  • Support in the change management and accounting teams on the appropriation of this new solution.